The new system is part of President William Ruto's administration's broader efforts to curb public spending and address concerns about financial mismanagement. 

The administration has faced criticism for the alleged misuse of funds, despite promises to tackle corruption and reduce wastage.

Deputy President Rigathi Gachagua stated, “With this system, we will be more prudent and will rationalize those who are authorized to travel on official duty, ensuring the justification of public funds used during such trips.”

Eliud Owalo, Deputy Chief of Staff, added, “This system enables us to track the travel of every officer in the public service. We can now monitor the number of trips, their purposes, and associated costs, providing valuable insights into how these travels impact government operations.”

In response to public outcry over the country's financial management, President Ruto has moved to reduce the spending of his administration by limiting the duration and size of delegations for foreign travel.

In a memo dated July 29, 2023, Chief of Staff and Head of Public Service Felix Koskei outlined new travel restrictions for government officials. 

The memo caps overseas travel to 45 days per year, with each trip limited to a maximum of seven days. Delegations are now restricted to four people for Cabinet Secretaries and three people for other officials.

Under the new guidelines, Cabinet Secretaries, Principal Secretaries, Chief Administrative Secretaries, chairpersons, and CEOs of state corporations are permitted to travel only for policy-related events, with a strict limit of 15 days per quarter. 

Personal assistants and security personnel are barred from traveling, and delegations must include only the most relevant technical staff to support the principal in meetings and discussions.